What you will be able to do
- Choose and use the right disbursement method for each payment
- Prepare withdrawal applications that are accepted the first time
- Assemble supporting documents that justify each expense
- Forecast cash needs to avoid funding gaps
Who it is for
- Project accountants and finance officers
- Treasury and ministry staff involved in project payments
- Project coordinators
Prerequisites
- Some experience with project payments
Program
How money reaches a project
- Disbursement methods and when each one fits
- The designated account and its replenishment
- Who does what between the project, the treasury and the partner
Withdrawal applications
- Common reasons for rejection
- Statements of expenditure and their supporting documents
- Tracking applications until funds arrive
Justifying expenditure
- Eligibility: category, period, procedure
- Documents that prove an expense was real and necessary
- Ineligible expenditure: recovery and prevention
Cash forecasting
- A simple cash plan by quarter
- Linking the cash plan to the procurement plan
- Explaining slow disbursement to management
How we work
- Preparing a withdrawal application from a training file
- Sorting eligible and ineligible expenses in case studies
- Building a cash forecast in small groups