What you will be able to do
- Organise a contract kick-off that sets expectations on both sides
- Monitor delivery against the contract and act early on slippage
- Process amendments, delays and penalties within the rules
- Close a contract with a complete file
Who it is for
- Contract managers and project officers
- Technical departments that receive works, goods or services
- Finance officers who process contract payments
Prerequisites
- Responsibility for following at least one contract
Program
Starting well
- Reading the contract as its manager, not its author
- The kick-off meeting and the first deliverables
- A simple contract monitoring sheet
Monitoring delivery
- Acceptance: what to check and how to record it
- Early warning signs of a contract in difficulty
- Working with the supplier when things slip
Changes and incidents
- Amendments: when they are allowed and how to justify them
- Delay notices, penalties and their follow-up
- Disputes: from discussion to formal procedure
Payment and close-out
- Linking payments to verified deliverables
- Guarantees and their release
- The close-out file and lessons for the next purchase
How we work
- Case studies of contracts in difficulty
- Drafting exercises: notices, minutes and amendments
- Group work on a monitoring sheet
