Designing a monitoring and evaluation system

Set up an M&E system sized for the institution: the right indicators, reliable data flows and reports that lead to decisions.

Wooden and navy blocks set out in a rising row, an open brass compass, a rolled sheet tied with gold cord and a star-shaped zellige tile on an oak desk, in the patterned light of a carved screen

What you will be able to do

  • Write an M&E plan that matches the results framework
  • Organise data collection and data flows with clear responsibilities
  • Check and improve data quality
  • Produce reports that lead to decisions and learning

Who it is for

  • M&E officers and units
  • Project and program managers
  • Planning and statistics departments

Prerequisites

  • Familiarity with a results framework or logical framework

Program

The M&E plan

  • What to monitor, what to evaluate
  • Indicator reference sheets
  • Roles, calendar and budget for M&E

Data flows

  • Collection tools and their limits
  • From the field to the database
  • Light digital tools, chosen for the context

Data quality

  • The dimensions of quality: accuracy, completeness, timeliness
  • Data quality reviews in practice
  • Fixing problems at their source

Reporting and learning

  • Reports that answer management’s questions
  • Review meetings that change plans
  • Feeding evaluations with monitoring data

How we work

  • Participants draft or revise the M&E plan of their own project
  • Exercises on indicator reference sheets
  • A simulated data quality review